The Good Documentation Processing Clerk coordinates and expedites the flow of work and materials within and between departments according to the production schedule. Their duties include reviewing and distribution of production, work, and shipment schedules; conferring with department management to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, costs, and production problems.
Essential Duties and Responsibilities:
· The Good Documentation Processing Clerk examines documents, materials, and products, and monitors work processes, in order to assess completeness, accuracy, and conformance to standards and specifications.
· Compiles and records production data for Packaging to prepare reports on volume of production, consumption of raw material, quality control, and other aspects of production
· Processes customer orders, Batch records, product specifications, and line production records including downtime reports.
· The Packaging Clerk reviews documents such as production schedules, work orders, and staffing tables to determine personnel and materials requirements, and priorities.
· Calculates quantities of items produced, materials used, amount of scrap, frequency of defects, and department
· Generates production reports based on data compiled, following prescribed formats.
· Maintains files of all required documents.
· Generates batch records and work orders as required.
· Confers with department management and other personnel to assess progress and discuss needed changes.
· Revises production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, customer service, sales, production, and maintenance.
· Confers with personnel, vendors, and customer service to coordinate production and shipping activities, and to resolve complaints or eliminate delays.
· Records production data, including volume produced consumption of raw materials, and quality control measures.
· Generates pull tickets and coordinates flow of materials to meet production demands.
· Reconciles all work orders for material and labor usage and calculates yield. Investigates all issues including low yields, material discrepancies and labor utilization issues.
· Communicates schedule changes to all departments.
· Coordinates workflow between Warehouse, Label control room and Packaging
· Distributes production schedules and work orders to all departments.
· Generates downtime reports and distributes on a timely basis
· Generates daily production reports and distributes on a timely basis
· Updates bill of materials as required.
· Generates various reports as required.
· Follows standard operating procedures at all times.
· Assists on the production lines as required.
•Minimum educational qualification – High School
Diploma or GED equivalent.
•Minimum of 3 years relevant work experience.
Required Skills / Experience:
· Knowledge of production processes and methods, crewing, labor reporting
· Hands on experience on a shop floor of consumer products, cosmetics or pharmaceuticals
· Knowledge of cGMP
· Customer service experience an asset
· knowledge of administrative and clerical procedures and systems such as computer skills, managing files and records
· Attention to details
· Ability to multi task
· Effective written and verbal skills
· Problem solving skills
· Good mathematical skills
· Ability to compile data and reports in excel.
•The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; fumes or airborne particles and risk of electrical shock.
•The noise level in the work environment is usually moderate.
•The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision and Ability to adjust focus. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.